Understanding where your time is most effectively spent helps you discover which activities drive positive results; therefore, you can systematize and prioritize appropriately. Chunk your time into manageable blocks for maximum results. Time management skills are a must if you want to be able to make an impact on your business. You should get into the habit of using these skills to make your time more worthwhile, and your impact stronger.
Time Management Skills & Efficiency
Identifying where you spend your time is one of the most important time management skills to learn. It is an efficient and effective use of your time and resources. Each day, situations come up that will capture your attention such as: red flagged emails, last-minute proposal requests, accelerated deadlines, and anything else you can imagine. It is critical to understand how you determine the most optimal use of your time.
Time management skills and sales efficiency go hand in hand. The book, Getting Things Done by David Allen, states: “it is as much of a habit to stay late as it is to leave on time.” When you know you only have 30 minutes to do something, you spend that time doing it instead of bouncing back and forth between any number of other responsibilities.
Decide you want to spend your time in a more systematic approach to complete ongoing tasks like setting aside 30-minute blocks to check email, make phone calls, or generate proposals. Updating your dashboard daily helps you prioritize appropriately for the upcoming day. This will help you stay in front of issues and keep you more productive, create less stress, and offer a more fulfilling day.
Each morning, before the hurriedness of the day takes over, you spend 30 minutes of concentrated time in the morning to focus on a large project. To maximize the effectiveness, you take the same precautions before stepping into a meeting with an important client – you turn off your email, forward your office phone and you quiet your cell phone. You spend that time working on your BHAG (i.e. the ideal Top Ten prospects because it is a long-range project that just seems overwhelming). You are immersed in the project for those 30 minutes and you find it helpful to be creative because you give the project complete focus.
In the process, you see how you can reach that important client in a new unique way. After a few weeks of the new concentrated effort, you have the playbook on how to approach that ideal Top Ten that you can legitimately help. You take that concentration of time in the morning and replace it with something else that will also be revenue producing, such as marketing your project. The big tasks take more time but the rewards are greater.
For 30 minutes, shut off your office phone. Do not text, do not call, and do not email. Think through your day in a concentrated way.
- Plan out your day in blocks so that you can spend concentrated time on emails, calls, proposals, and any other items important to drive revenue. By designing upfront, you will notice that your day is much less reactionary and you have a better idea of how it will turn out.
- Keep a note that states “Does this drive revenue?” or “Is this busy work?”
- Work on a large project that will deliver large revenue when completed can make a huge difference in billing.
If you are still having trouble with time management skills or would like to have some help growing them, I invite you to visit my YouTube Channel for videos that can help inspire you in setting goals, and also on the path toward them.
I encourage you to enjoy life daily.